9am to 2pm – SATURDAY, 7th JULY 2018 – Cowaramup Hall
2018 STALLHOLDER EXPRESSION OF INTEREST FORM
Applications for Expression of Interest close on Tuesday 15 May 2018

Stallholders – Please read the following information carefully

The Deja Moo Country Fair is a family-oriented event that promotes the vibrant Cowaramup community to new visitors and the wider community. It is largely a fundraiser for the maintenance of the Cowaramup Cows, primarily managed by the Cowaramup Lions Club.

Coordinated by the Cowaramup Retailers Association, the Deja Moo Fair & Cow Rally organising committee encourages a broad variety of stalls in support of local crafters, artists and producers from Cowaramup and surrounding areas.  Stalls will be considered and granted on the basis that they are a Cowaramup-based business, artist or producer, have a suitable match with our existing businesses or offer “cow themed” items. If two similar stalls apply and are accepted, at the organiser’s discretion, we will endeavour to place them appropriately so as not to be located too close together.

Applications requiring alcohol licences will not be considered. Decision of the selection of stallholders made by the organisers will be final. Organisers reserve the right to decide the final location of your stall on the day and will do our best to accommodate any special requirements by prior arrangement.

Cancellations are preferred at least seven days prior to the event. Sorry – no refunds.

Further enquiries to: Wendy Sibly at [email protected]  OR  Jill Turton at  [email protected].

Important Information for Powered Stalls

All stalls that that are approved to use power at their site shall ensure all power leads and electrical appliances you will use on the day must have been tested and tagged by a licensed electrical worker within the last 12 months. The tags must be visible, legible and attached to the electrical item prior to the Fair and you must carry the accompanying paperwork. Fair inspectors will conduct visual electrical checks on the day.

You must clearly advise your power requirements on your Expression of Interest Form as the Fair site has limited power supply.  On the day if you require more power than you have indicated on your EOI, then we may not be able to assist.

Important Information for Food Stalls

If you’re a food operator (including pet food), you will need to have a CURRENT Shire approved Food Licence and supply a copy of your certificate with this application.  The event organisers need to forward this license to the AMRShire for their approval.  If you are uncertain that your certificate complies please call the Shire on 9780 5255.

Insurance

ALL stallholders will need to have their own Public Liability and/or Product Liability Insurance. A copy of your insurance will need to be supplied with this application. We cannot offer you a stall without it.

Our Fair insurance does not cover for stallholders in respect to sale of products, food and drinks. Nor does it cover for operators of rides and amusements. For operators of rides and amusements it is mandatory that you provide evidence of your Public Liability Insurance cover of no less than $10,000,000. Copy to be provided.

Inside Stalls

  • Cost $40 – to be paid once your stall is confirmed.
  • Stalls will be limited to one per stallholder.
  • Stalls are limited to one trestle table each which is provided (min size 1.8m x 75cm).
  • Access to set up inside the hall will be available on Friday 6th July (times TBC), and all stalls must be ready to trade by 8:30am, Saturday 7th July. Stallholder vehicles must be removed from the hall parking by 8:00 am so patrons have access.  We’ll advise parking details once your stall is confirmed.
  • Please note, no early packups.

Outside Stalls

  • Cost $30 – to be paid once your stall is confirmed.
  • Stalls will be limited to one per stallholder.
  • Due to potential weather issues, outdoor stalls need to provide a marquee and heavy weights – no pegs allowed due to retic.
  • Stallholders are responsible for the erection and dismantling of their own marquees.
  • Outdoor stall bay size is up to 3m frontage x 3m depth.
  • You are to provide your own display tables.
  • Access to power outdoors is very limited so if you require power, your own generator is preferred.
  • Access to set up outside the hall will be available on the day of the Fair from 6.30am and all stalls must be ready to trade by 8:30am. No vehicles allowed in the market area.  Stall holder vehicles must be removed from the hall parking by 8:00 am so patrons have access.   We’ll advise parking details once your stall is confirmed.
  • Please note, no early packups.

Stallholder Application EOI

This form is only an EXPRESSION OF INTEREST. We will confirm with you via email by the end of May if you have secured a stall or not.
  • What are you selling and are they hand made or imported? If you intend to have a food stall, please outline the food you’ll be selling in detail.
  • Accepted file types: jpg, gif, png, pdf, doc, docx
    Drop files here or
    Accepted file types: jpg, gif, png, pdf, doc, docx.
  • For example: Do you have a particular item such as a clothes rack or display cabinet that you need to include in your stall area that might require extra space?
  • Terms and Conditions
    1. Public Liability Insurance: Fair Insurance includes insurance for stallholders (subject to the terms and conditions of the policy). There is no insurance cover for stallholders in respect to sale of products, food and drinks. Fair Insurance excludes any cover for operators of rides and amusements. For operators of rides and amusements it is mandatory that you provide evidence of your Public Liability Insurance and the amount of the cover requested is $10,000,000.  Ride and Amusement Operators: A copy of your policy (or a certificate of currency) is to be enclosed with this application. Food Vendors & Sale of Goods: The Fair Insurance does not cover your liability arising from goods sold. For your own protection it is recommended you arrange appropriate insurance.
    2. Stall holders agree to participate in the DejaMoo - An Udderly LegendDairy Country Fair at their own risk and are required to indemnify and hold harmless the management group – the Cowaramup Retailers Association Inc against any claim for damages, costs, claims, expenses and liabilities (including without limitations consequential loss and loss of profits) in respect of any loss, damage, injury, disease or death caused through any of the stallholders activities at the DejaMoo - An Udderly LegendDairy Country Fair.
    3. DejaMoo - An Udderly LegendDairy Country Fair hours are from 9.00am to 2.00pm on Saturday 7th July 2018.
    4. Stallholders shall be set up and ready to commence trading at 8.30am. Early trading is not permitted. Support vehicles are to be removed to the designated parking areas by 8.00am.
    5. STALLS ARE NOT TO BE REMOVED BEFORE 2PM. Stallholders will be required to operate between the hours of 9.00am until 2.00pm. It is expected that all stallholders will have enough supplies to operate throughout this period.
    6. Stall fees will not be refunded should inclement weather, or factors beyond the control of the DejaMoo - An Udderly LegendDairy Country Fair organising committee affect the event.
    7. No refunds will be given for cancellations of bookings made within one month prior to the Fair.
    8. For safety reasons, no stall will be permitted to sell cap guns or toys with any firing ability.
    9. The DejaMoo - An Udderly LegendDairy Country Fair committee reserves the right to refuse any applicant to maintain the spirit of a country fair or change stall locations without notice.
    10. Food Vendors must have a current Itinerant Food Vendors Licence and a copy must be sent to organisers once your stall is confirmed. This Licence will be forwarded to the Shire of Augusta Margaret River for approval.
    11. Registered Food Vendors must have a current Itinerant Food Vendors Licence. Temporary Food Stalls – must comply with Shire of August Margaret River’s requirements. Please contact the Shire on 9780 5255 for clarification.
    12. Outdoor Stallholders are to provide their own tables, chairs and weather protection (shades, tents etc). Spikes / tent pegs may not be driven into the ground. Stallholders must provide their own weights or methods of securing shelters. Stallholders are responsible for the erection and dismantling of their own shades.
    13. All stalls that intend to use a powered site shall ensure all power leads and electrical appliances you will use on the day must have been tested and tagged by a licensed electrical worker within the last 12 months. The tags must be visible, legible, have accompanying paperwork and attached to the electrical item prior to the Fair. Fair inspectors will conduct visual electrical checks on the day.
    14. ALL PAYMENTS ARE TO BE MADE BEFORE A STALL NUMBER IS ALLOCATED. THERE WILL BE NO EXCEPTIONS. Market Stalls Inside $40.00 Outside $30.00 3x3m bay only. All expressions of interest forms will be considered, and notified as to the result of their application. Please do not send any money now, we will notify you as soon as your application is successful.
  • If you don’t currently hold this certificate, you can email them to us once your stall is confirmed to Wendy Sibly at [email protected] OR Jill Turton at [email protected]
    Accepted file types: jpg, pdf, doc, docx.
  • If you don’t currently hold this certificate, you can email them to us once your stall is confirmed to Wendy Sibly at [email protected] OR Jill Turton at [email protected]
    Accepted file types: jpg, pdf, doc, docx.
  • I have read and understood the above conditions that apply to my application to participate in the Deja Moo - An Udderly LegendDairy Country Fair and understand I/We are required to indemnify and hold harmless the Cowaramup Retailers’ Association Inc as set out in Condition 2 above.
  • This field is for validation purposes and should be left unchanged.